Malaysia Business Chamber Vietnam

The election is primarily carried out to elect the Executive Committee Members as defined in Article 8 (3) Executive Committee – Structure.

Eligibility to nominate, to be nominated and stand for election and to vote, shall be confined to Members in good standing with MBC at the time of election and to comply with Article 6 (h), (i) & (j) Rights & Duties of Members.

1. A Member must receive at least one (1) nomination which must be seconded in order for nomination to be accepted and to be eligible to stand for election.
2. A Member can only nominate one (1) nomination (candidate) to each position in the Executive Committee except for the position of six (6) Committee Members. However, a Member may choose not to give nominations to all positions.
3. A Member cannot second another nomination of the same position for which he already had given his own nomination.
4. Nominations must be on prescribed forms and may be carried out by email and through the post. Nominations must reach the official designated MBC Office before the closing dateline which shall be at least 3 days prior to the Annual General Meeting or as stated in the notice to Members. Submission received after the dateline shall not be considered and shall not qualify to stand for election.
5. All nominated Members must consent their acceptance of the nomination to MBC office immediately on the day the nomination closed. The onus on confirmation of consent to the nomination shall rest on the nominator and nominee i.e. the Member nominating and the Member who is nominated.
6. Only names of Members with confirmation of consent of their nomination shall be on the nomination list and qualify to stand for election and they need not be present on the day of the election.

1. Voting in Person and by proxy for all positions of the Executive Committee shall be carried out on prescribed voting form issued by MBC and by secret ballot as determined by the Members present at the Election Year of the Annual General Meeting.
2. Each eligible Member and each accepted proxies shall be entitled to only one (01) vote. Only Members of MBC can act as proxy to collect the prescribed voting form.
3. The Executive Committee may introduce on-line voting and / or Voting in Person and the members shall be informed of the chosen format before the introduction.

1. The out-going Executive Committee shall appoint a Chief Teller who shall be the primary officer responsible for the accurate counting and reporting of the election exercise and results.
2. The Members of MBC present during the AGM shall then appoint by show of hands with a simple majority, two (02) or more eligible fellow Members who are entitled to vote (as defined in Article 6 (h) & (i) Rights & Duties of Members) to act as Assistant Tellers to assist The Chief Teller in the running of the whole election.
3. The Chief Teller must complete and sign the AGM Chief Teller’s Election Report Form witnessed by the Assistant Tellers at the end of the elections and to submit this form to the Honorary Secretary of the in-coming Executive Committee.

1. The election shall be conducted for the position from the top to the bottom i.e. beginning with the position of the President and concluding with the election of the Committee Members.
2. The voting ballots shall be cast by Members into the Ballot Box provided by MBC and shall be put in a prominent place in front at the venue of the AGM. The Ballot Box shall then be opened and the ballots shall be counted by the Chief Teller and the two (02) or more Assistant Tellers at the end of each round of election.
3. There shall be six (06) rounds of election i.e. each round to be individually voted for the President, Senior Vice President, Vice President, Honorary Secretary, Treasurer and the Committee Members.
4. The Chief Teller shall announce the results of each round of the election after completing the counting of the ballots before moving on to the next round.

1. The election for all the positions shall be determined by a simple majority of votes i.e. the nominated Member receiving the most number of votes shall be declared elected into office.
2. The Committee Members elected shall be the six (06) persons obtaining the first six (06) highest votes on a single ballot.
3. In the event of a tie, there shall be an immediate re-election of that position. The electoral choice during the re-election shall be limited to only those nominated Members who were in the tied position. All Members present shall then vote to break the tie.
4. The results of the election shall be properly accounted and documented by the Chief Teller and witnessed by the Assistant Tellers.

1. All positions in the Executive Committee other than the Ex-officio shall be elected once every two (02) years at the Election Year of the Annual General Meeting (hereinafter called the AGM Election Year) and the elected Members shall hold office for the two years until the next AGM Election Year.
2. There shall be an annual (yearly) Review Meeting organized for Members to present the Annual Honorary Secretary and Treasurer Reports, except for the election of office bearers.
3. If any Executive Committee Member is temporarily unable to perform his duties or unable to complete his term of office, a replacement may be co-opted by the Executive Committee. Such co-opted Member must be eligible Member as defined in Article 6 (h) and shall have the same rights of an elected Executive Committee Member including participation in any voting process.